A Modifiable Intelligent Forms Processing System
“In 2017 just as in 1917, government employees spend huge amounts of time on paperwork. A recent governing survey of state and local officials found that 53 percent had trouble getting their work done in a 35-to-45-hour week due to excessive paperwork burdens. Additionally, backlogs and long wait times are both frustrating to both citizens and government employees (Source:DUP_AI_augemented-government.pdf).”
Manually reviewing a high volume of paper and digital forms
High rate of errors associated with the manual review of forms
Manually classifying forms for specific business needs
Entering data from forms into an enterprise system
Dedicating time, resources, and money to manually process forms
Intelligent Forms Processing System
Specto augments the processing of paper and digital based documents, integrates seamlessly into any workflow, and can be modified based on client needs. Specto extracts and classifies data from incoming documents (digital or paper based) and applies the output to downstream systems and workflows.
Specto uses Artificial Intelligence technologies that include supervised machine learning (ML) techniques to continually improve document classification and data extraction. Character Recognition (CR) allows for data extraction (unstructured and structured) from typed and handwritten text. Additionally, all the data from the system can be exported to different file formats, and then to databases, or systems. More importantly, all the AI technologies NeuroSoph uses are secure.
How it Works
Benefits of Specto
Increase speed of processing document due to automation
Improves the accuracy of document classification
Reduces the error rate associated with the manual review of documents
Frees up internal resources to work on more creative tasks and focus on the mission
Enables internal resources to improve the customer experience
Improves the quality and security of data
Allows the users to monitor system progress and performance, verify information, and tag forms that need verification.
Scanned documents from different sources (printers, scanners, fax machines, etc.) often exhibit distortions – including scaling, rotation, and blurring. Specto uses image processing techniques to clean up these images, so they can be processed and analyzed accurately.
Using supervised machine learning Specto can automatically classify documents into specific categories based on client requirements.
Specto can recognize a full form/document by detecting all the page numbers and associated objects such as form fields (e.g. Address, Name, Date), text boxes, and handwriting.
Data is automatically extracted from paper or digital documents structured and unstructured using Optical Character Recognition (OCR).
The user can view all the forms that Specto processed and any of the extracted data. Specto automatically assigns a quality score to the form processed and information extracted. If a document has a low-quality score it is sent to a user for review.
The user can tag documents to give feedback to the machine learning model. When enough feedback is collected NeuroSoph will retrain the model. Over time, the user’s verification of the data makes Specto smarter and allows for rectification of edge cases, error files, unmatched data, and duplicates.
Specto gives the user the ability to export to CSV, JSON, and XML this allows the processed forms to be loaded into a client database.
Each Specto instance creates a storage database, enabling the client to have a history of all the data Specto has processed and the ability to run analytics and reports.
Specto can identify if the form is in the right order and if not, it will intelligently reorder the form if the pages are misaligned or pages are missing.
Automatic engine recovery feature that senses when an engine fails and automatically re-initializes it for the next form.
Extracting handwritten text using Intelligent Character Recognition (ICR).
Document summary techniques, condensing forms that are long into a single page (or paragraph) allowing long legal documents, government forms, and proposals to be quickly paraphrased.
Flexible Pricing Models
Project based, licensing, subscription or transactional.